Note: The following steps are for when creating a new event and requesting that the event be opened to a region in advance, at the time of creation. If you wish to request an already created event to be opened to a region, please skip to the second part of the article.

1. Log in to the Chapter Events Portal. On the Start Here page, click the Chapter Meeting Request Form button.

2. While filling out the Meeting Request Form (MRF), make sure to check "Yes" for the question: "Do you want the event open to a region?"

Then, select the correct region host from the dropdown menu.

3. Once you've completed the MRF, click Submit. The system will notify your CRCM, who will begin the approval process with the Regional Director of the region you selected to open the event for.

Note: If additional information is needed, either the CRCM or Regional Director will contact you directly.

4. You can continue setting up and customizing your event as usual while the CRCM team handles the approval process behind the scenes.

1. To request that an existing chapter event be opened to a region, email your CRCM at [email protected]

In your email, make sure to include the following information:

Note: This process only applies to events that were not created using the Meeting Request Form (MRF).

2. Your CRCM will connect with the Regional Director using the information you provided. The Regional Director will review the event details and determine whether the event is approved or denied.

Note: You may be contacted if additional information is needed to complete the review.

3. If the event is not approved to be opened to the region, you will be notified by your CRCM or the Regional Director.

4. If the event is approved, your CRCM will enable SSO (Single Sign-On) and complete the setup to open your event to the selected region.

Please note that once the event is approved, it can take up to 5 business days for the CRCM to finalize the process.

Chapter events approved as COR (Chapter Open to Region) can be opened to just one region.

Once your event is approved by the Regional Director (RD), please allow up to five business days for your CRCM to finalize the setup.

Your CRCM may reach out if additional information is needed to move forward with the approval or event setup.
​Timely communication is essential, if no response is received, the request will be closed and can only be reopened based on CRCM availability.

COR events can be opened to a region or a Network, but not both at the same time.

Every event that will be opened to a region must go through the official approval process.

You may reach out to the CRCM team at [email protected] only if your event was created before the second week of May 2025.

For events created after this date, the request to open to a region must be submitted through the Meeting Request Form (MRF).

You may invite one or two chapters outside of the approved region, no more. Adding more would be considered opening the event to an additional region, which is not allowed under YPO policies. To proceed, contact the Chapter Managers of the chapters you'd like to invite and request their approval. Once approved, inform your CRCM, who will include those chapters in your event’s registration list.

To protect member privacy and avoid spam, regional invitation lists cannot be added to your general event invitation list.

Marketing the event is a shared responsibility between the hosting chapter and the approving region.

Regions and Chapters are encouraged to promote the event through their official communication channels, such as newsletters, targeted emails and more.

If a member from another region expresses interest in attending your event, you can manually register them through the backend and send a payment request using the email payment option.